Free tool
What is manual work really costing you?
Move the sliders to match your week. We'll turn those hours into a yearly number — the one that usually makes people book the audit.
Creating invoices, sending reminders, reconciling payments.
Replying, nudging, and keeping conversations moving.
Finding times, rebooking, calendar tetris.
Copy-paste between tools, updating records, reporting.
What it costs you a year
€45,000
Manual work is your most expensive employee — and it's underperforming.
- Hours / week
- 12.5
- Hours / year
- 600
- Working weeks
- 15
That's 15 full 40-hour working weeks a year spent on tasks a system could handle.
Want these hours back? The free 20-minute audit maps exactly which of these tasks to automate first.
How the numbers are worked out
This calculator turns the time you spend on repetitive work into a yearly cost, so an abstract “I'm always busy” becomes a figure you can actually weigh a decision against. It runs entirely in your browser — nothing you type is sent anywhere or stored.
You enter roughly how many hours a week go to four common drains: invoicing and chasing payments, follow-ups and client emails, scheduling back-and-forth, and general admin and data entry. “Admin” is the catch-all for the copy-paste work between tools — updating records, moving information from one app to another, putting together simple reports. These are the tasks that rarely feel like real work but quietly eat whole afternoons.
We multiply your weekly hours by 48 working weeks, not 52. That leaves room for holidays, sick days, and the weeks where nothing goes to plan — so the annual figure is a fair, slightly conservative estimate rather than a scary one. Multiply that by your effective hourly rate and you get the money side: what those hours are worth if you spent them on paid work instead.
We also translate the total into full 40-hour working weeksa year, because “six weeks” lands differently than “240 hours.” None of this is meant to be precise to the minute — it's meant to make the trade-off visible. If the number is bigger than you expected, that gap is exactly what a systems auditis for: finding which of these tasks to automate first, and roughly what you'd get back.